FirstName] [Sender. LastName] [Sender. FirstName] [Client. LastName] [Client. Thank you for considering [Sender. Company] for your landscaping needs. We pride ourselves not only on being landscape designers, but we are certified contractors as well. We are insured, bonded, and licensed by the State of [State].
We specialize in the design and installation of aesthetic environments.
No job is too big or small, from dangerous tree removals to periodic maintenance. Using our knowledge and expertise, we start by thoroughly evaluating each individual property to then discuss the preferred design ideas with the client.
From here, we will provide detailed schematics so you can visualize your dream before we even break ground. We also offer lawn maintenance for your yard and garden, so you can relax while we create the perfect outdoor environment and take care of all the details including clean-up. Email] [Sender. This proposal outlines our plan to create that special outdoor paradise for each unique client with unique desires, and how we intend to execute that plan. Company] creates designs that will have the potential to add value to your real estate property.
We help you conceive beautiful surroundings that increase in worth with time. We perceive every job as an opportunity and an obligation to our client, the community, and the environment.
We have established numerous Guides and Procedures for every phase of the project, and we are prepared for all situations with ready contingency plans, if necessary. We have risk analysis procedures to ensure a smooth and worry-free project flow. We even have a post construction maintenance and management service plans to continue to do the best job possible.
We have [Years of Experience] working on countless homes and businesses in your area. The best solution for a healthy lawn and garden area is to properly supply an adequate amount of water. In order to help you maintain this need, we assist in getting the ball rolling by recommending and installing a state-of-the-art sprinkler system.
Season and weather are the two primary concerns when it comes to irrigation needs. Certain weather patterns, depending on area, have the potential to require annual attention. By using automatic controllers to supply water for the appropriate weather requirements, watering shall be scheduled depending on the plant materials, and seasonal needs. A true specialty of ours is creating eco-friendly organic and sustainable gardens. We are skilled with traditional home gardens featuring flowers, herbs, and shrubs.
We also have experience with Japanese Zen, rock, and minimalist gardens. We are also certified in solar-powered garden light instillation, and irrigation and sprinkler systems. From building these gardens, we have the ability to understand the irrigation that it takes for natural water maintenance. Perhaps a tree is making it difficult to safely pull out of your driveway…or maybe your lawn is in need of a tree or two? As a landscape company, of course we offer many different lawn services, including but not limited to :.Your RFP sets you up for a successful bidding process.
The trick is not forgetting any of the fundamentals of a solid RFP. These include:. When looking at the bids as they come in, there are four clear warning signs that show whether the landscape professional put the right kind of thought into your bid.
The majority of each landscape bid will be made up of labor hours the landscape professional plans to have his or her crew spend at your site to complete the regular maintenance work, as well as any additional work, you requested. Most landscape professionals do not include the total man-hours on a bid. Part of the reason for this is because Mother Nature delivers a variety of weather conditions that can impact growth of plants on your property.
However, they should know this information.
In the bid, they will provide is a good guesstimate of hours expecting them to range from week to week. However, if you notice discrepancies in price from bid to bid, asking about total hours can help you determine what the service provider was thinking when they looked at your work and what it might require. Similar to labor hours, many landscape professionals may include flower installations or color change-outs in an HOA maintenance bid.
Mulch installation is another thing that can be very vague on bids. Unfortunately, this can mean a huge difference in the service you receive for the price because mulch depth and amount can vary greatly. While one bid can mean 60 bags spread out at 1-inch depth in landscape beds, another can mean bags spread out at a 3-inch depth on landscape beds.
If you know what it takes to mulch your property correctly and to the specifications that you prefer — bags and a 3-inch depth, for instance — then specify that in your RFP. Luckily, most of the time, fertilization and weed control services are spelled out in HOA commercial maintenance bids. This includes how many visits, at what times of the year and what each visit will typically include.
In addition to the items above, obviously references, contact information, certifications and a regularly updated website are also important considerations to look for in your landscape service provider.
We know you have a choice in vendors and we want you to feel confident picking us as your HOA landscape partner. Contact us for a free onsite consultation at or fill out our contact form online today. Native Land Design has reliably been servicing The Domain Austin, TX for four years and continue to be attentive and thorough in their care. We are extremely appreciative of their efforts and hope to have a long lasting relationship. We would recommend them to anyone looking for a solid commercial landscaping contractor.
There are many reasons the process could be rocky. These include: A Property Map. Not only is a property map a helpful tool for an RFP, it also aids your landscape crew in completing work on your property. Service List. Share a specific, simple list of services that the landscape professional must perform on your site, as well as your expectations for how the site must look. This can include how many weeks during the year you need maintenance, your approximate square footage service frequency preferences and any other specifics you believe are relevant.
Share your approximate budget or budget range with your landscape services provider up front.I was impressed by the fully uniformed staff with the logoed trucks all working together.
This company did everything in the fancy community. They had a truck that did just irrigation. Another that did just trimming and detailing and another that did all the gorgeous seasonal flowers in front. There was even a shiny pick-up truck that went around just checking on the guys.
But if you were like me back then, you have no idea how to start working with HOA clients. It was just my brother-in-law and I doing about 90 residential customers that we bought from my dad. I had no background in marketing or business, how was I supposed to run a company or grow it the way I want? I found out that residential customers were easier to get. You could order some door hangers, walk around a neighborhood and within a couple weeks you would have a few customers.
Then if those customers were happy they would tell other customers. With a nice referral system in place pretty soon you have a good route going. So how were those impressive companies I saw as a kid getting the contract for the entire community? Where do you even start? Here are the steps I took to go from zero accounts to having dozens of HOAs that grew my business like crazy:. Know how they work. It all starts with knowing how HOAs or any community association works. Community associations includes HOAs, condos, villas, co-ops, etc.
There are volunteers that live in the community that make up a board of directors who are responsible for enforcing the governing documents or rules of the community. They are also responsible for hiring all the vendors including association management, accountants, landscapers, painters, roofers, etc. These are the real decision makers, so it is important to make a good impression with them whenever possible.
However, most of the time it is the community association management company that all vendors go through. These would be considered the gate-keepers that have experience working with different vendors and will be the ones to introduce you to the board with your proposal. It is their responsibility to seek out the most qualified companies at the best price possible.
Basically, the companies that will make them look good and make their jobs easier. The residents of the community will have input because they will be the ones complaining to the management company, which will eventually trickle down to the board.
Learn how to do excellent work, promote great customer service and communicate effectively to all the different parties and you will be successful. Be qualified to work.With several bids on the table to maintain your homeowners association HOA landscape, now you must drill down and make a decision.
Because no two contracts are worded exactly the same, comparing apples-to-apples can be challenging. Ultimately, you want to hire a company that holds the same high standards for its employees and performance that you do for your own personnel. The landscape firm you hire will be a partner — an extension of your team that cares for your property. So, if you feel some pressure with this bid decision, we understand. In our experience working in the green industry for more than 25 years, we know there are certain red flags to watch for in an HOA landscape maintenance bid.
HOA Landscape Maintenance Agreement: What to Look For
Here are our Top 7. Mowing, edging and cleanups are generally included in a contract. But how often are these services performed? And, does the company go the extra mile and provide services like bed cultivation and spade edging? Beware of bids that contain overly simplified service descriptions as in, mowing — period.
What you need are specifications. What services will the landscape maintenance contract include, and how often will those services be performed on your HOA property? Ask for numbers. Dig deeper than the basic services, and find out what additional value the landscaping firm will bring to the commercial property. You want to avoid getting nickeled and dimed for basic service requests edging, pruning that should be included in the maintenance contract.
Reputable landscape maintenance firms offer a list of references you can call. When you do obtain references, be diligent and call them. Ask them what they liked best about working with the landscape maintenance company. Find out what they wish the contractor did better.
Lastly, outright ask if they will hire the company again for services. Remember, a quality landscape contractor will be transparent and offer to share referrals that support the business. Staying within budget is crucial — we understand.
There are plenty of players in the green industry that price gouge and lowball to get an attractive HOA property like yours. But does the contractor really have the resources to deliver on promises. What services are they not including in that low price that you expect?
A quality landscape maintenance firm simply cannot operate a successful business by low-balling. This goes back to specifications. Always find out what services are included in the proposed maintenance contract price, and compare those side by side with the proposals you receive from higher priced contractors.
You will notice gaps in services offered. Also remember that inexperienced contractors tend to underbid projects.Bidding HOA Properties, Landscape Bid, Lawn Care Vlog #143
The reality is, insurance is a costly business expense. So, fly-by-night operations might not bother to carry protection. These are not companies you want to deal with. Related to credentialing, be sure the landscape maintenance company has appropriate loss prevention in place. Accidents happen. Loss prevention assures the contractor is responsible and covered.
If you have to pay more for landscaping services every time your property needs sprucing up, your budget will suffer — and so will the appearance of your HOA property. Ideally, seasonal enhancements such as spring annual plantings and fall color change-outs should be included in the landscape maintenance contract.It can be quite a daunting task to put together your first commercial lawn care property management bid.
Finding the right wording and comparing how your bid looks with others can difficult to do because your local competitors are probably not going to want to share this information with you. Well thanks to a member on the Gopher Lawn Care Business Forumwe have this great commercial lawn care bid proposal to look at. You may possibly even want to use it as a template in your future bids.
The property size in total is aboutsqft, that includes building and parking lots. I think seeing the way I put the bid together will really help others to create their own bids.
7+ Landscaping Proposal Examples in PDF | Google Docs | Pages | MS Word
This landscape management form says it all. The way I do it is I look up property managers in my area and compile a list of their addresses to mail introduction letters too. Within the letter I enclose a business card and ask to be placed on their bid list and to be contacted when their properties come up for bid.
Through out the year I will also give them a call and ask if they currently need any property maintenance assistance and that helps me stay fresh in their minds. Your Landscape Management Company.
Your street. City, ST Zip. Date: August 18, Phone: We hereby submit specifications and estimates for:. Recommendations for upgrading existing landscape condition is additional :.
Must address infestation of insects in some plants. All material is guaranteed to be as specified. All work to be completed in a workmanlike manner according to standard practices.Whether you are a homeowners association, business, or landscaping company, this landscaping contract template will help you formalize your landscape services agreement in a legally binding document.
Landscapers are the unsung heroes of what makes our land, gardens, and yards look so aesthetically pleasing and incredibly healthy. They perform a variety of tasks daily, including mulching, mowing, and trimming. In short, customers hire landscapers, like you, not only as a means of making their yards look better but as a long-term investment as well.
It is for these reasons that having a client services landscape contract in place is critical to the success and safety of your business. If you are considering having one written, you will benefit from using a landscape maintenance contract template or landscape installation contract templatedepending on the job, to help you get started.
Doing gives you an idea of the sections and language that you should include in a finalized landscaping contract agreement PDF for you and your clients to sign. A landscaping contract template PDF helps set expectations, especially with new clients, subcontractors, and other parties, while starting a project or job out on the right foot.
There are several online opportunities and resources available if you are looking for a free printable landscape bid template or a free landscape maintenance contract template. Consider using Microsoft Office, Google, or contract templating software, like Proposable, to help you build out a thorough landscape maintenance contract specifications document that you can reuse, customize, and redefine over the years you conduct business.
In this guide, the Proposable team is lending is experience and knowledge to help you create the perfect landscaping contract template that your company can keep work with for years to come.
Also, if you are looking for a full landscaping proposal, check out our free landscaping proposal template as well. Most people think of a contract as mainly useful for larger, established companies. While that assertion is accurate, it does not accurately paint a complete picture.
In addition to describing your residential or commercial landscaping scope of workit is a tool that can help anyone negotiate a better deal. It gives you an up-close look as to what other veteran landscapers have put into their professional landscape templates when creating new client or project contracts.
When searching for a sample landscaping proposal or sample landscaping contractensure that it includes the following contractual elements for a better result:. It is also helpful if you can find landscaping bid examples that align with the task or project at hand. For example, a landscape contract pruning document will work well for jobs that involve gardening maintenance. Not only does running a landscaping business require you to execute the tasks of completing a job, but it also demands your time and attention as a steadfast and agile entrepreneur.
Landscape contractors must become experts in their industry and how they run their day-to-day operations while considering long-term growth needs. If you choose to put this aspect of running a landscaping business on the backburner, this result can be disastrous.The good news is with a well-qualified company, you can count on impressive results as long as everyone understands the expectations.
Before considering the details of any landscape agreement, HOAs should consider their specific needs. What are the expectations of maintaining the property according to the guidelines that each of the member properties has? For example, are all residential properties maintained by the lawn care company or just common, shared ground? These types of decisions fall on the shoulders of the HOA to communicate well with the landscape crew during an initial consultation.
After that initial consultation, consider the HOA landscape agreement carefully. It should outline everything that needs to be completed.
This should outline every service that the maintenance company will provide. For example, will the maintenance provider just cut grass or will it also help with weed control, leaf removal, and mulching? This ranges widely from one HOA to the next. During your consultation and walkaround with the maintenance team, talk about these types of needs. Here are a few examples you may wish to consider. At the heart of most HOA landscape maintenance agreements with landscaping companies is the grass cutting services.
Trimming, which may not always be included in the contract, can help to define areas and control growth. Outline expectations here for where grass needs to be cut, the length of the trim, as well as any specifics for special areas such as playgrounds or sports fields. This may include trimming bad branches from time-to-time. It may also include shaping and pruning trees and brushes to keep them properly fitted to the area. Pruning is also an important step in maintaining the health of these plants.
Pest control, as it relates to landscaped areas, may include various steps to ensure the property is well-maintained. Though it may be beneficial on an annual basis, proper aeration is an investment in the long-term growth and health of a lawn. Ensuring a property maintenance company can complete it when needed, helps ensure proper grass health.
Most property management companies do not install irrigation systems though some companies are happy to design and install these for you as well. However, installation is just one step.
Your service agreement may include checks of the system to ensure it is operating properly and hitting all target areas well. It can be an important way to help ensure the property continues to thrive. Mulching works to protect tree roots and helps create a beautiful space. It can be an excellent investment in adding value to a property.